Privacy policy

At Mill Street Consulting we process information about candidates and clients for our legitimate interests, respecting the privacy of both at all times. If you are a candidate we process information about you in order to contact you about suitable employment opportunities that may be of interest to you.  If you are a client we process your data so that we may perform a contract for you, for example in order to contact you when suitable candidates are identified.  Details of how we respect your privacy are set out in our Privacy Policy below. 

If you are a candidate but don’t want to be contacted by us in the future about potential employment opportunities or if you are a client who doesn’t wish to be contacted about candidates, please email adrian@millstreet-consulting.co.uk

Mill Street Consulting Limited
48 Crabapple Road
Tonbridge
TN9 1FT

We provide the provision of recruitment consultancy services for contract, permanent and temporary placements. We also provide payroll services for contractors.

We at Mill Street Consulting take your personal data seriously. This policy:

a) sets out the types of personal data that we collect about you
b) explains how and why we collect and use your personal data
c) explains how long we keep your personal data for
d) explains when, why and with who we will share your personal data;
e) sets out the legal basis we have for using your personal data;
f) explains the effect of refusing to provide the personal data requested;
g) explains the different rights and choices you have when it comes to your personal data; and
h) explains how we may contact you and how you can contact us.

We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information may include CVs, identification documents, educational records, work history, employment, comments, references, email addresses and contact details.

We may also collect sensitive personal data about you that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership or genetic or biometric data of information concerning an individual’s health, sex life, sexual orientation and criminal convictions information. We collect this data on a strictly voluntary basis and will only use this data for the purpose of statistical analysis. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent. All such data will be anonymised or pseudonymised to protect your privacy.

The following are the different sources we may collect personal data about you from:

• Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages.
• From an agent/third party acting on your behalf. e.g. Contractors Limited Company.
• Through publicly available sources. We use the following public sources:
  • LinkedIn
  • Job boards
  • CV databases
• By reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

Where we collect your information through publicly available sources as set out above, we only collect date which is candidate information from public sites or provided by you and where there is a reasonable expectation that such information may be collected and further processed by job recruiters for the purpose of sourcing candidates for different job roles.

If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities or, if you are a client, match appropriate candidates to your job opportunities.

We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel, once you have confirmed you are happy to be put forward for the role. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner.

We keep your information in accordance as follows:
Candidate data: 4 years
Contractor data: 7 years
Client contact details: 5 years

Once consulting with you to confirm you are happy with us putting you forward for a role, your personal data is shared with the client who initiates a search for personnel. The search for which you are considered, to ascertain if you are a good fit for the available position. Depending on the stage of the process, we may conduct checks on you to verify the information you have provided and where we do this we may share your information with any of the following companies

• Verifile Limited
• Experian Limited
• The Disclosure and Barring Service
• Access Personal Checking Services Limited
• Higher Education Degree Datacheck
• Graduate Prospects Ltd (HEDD)
• HireRight

Your data will never be sold; however, your data may need to be disclosed to a third party as part of the recruitment process.

For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.

If you are interviewed and submitted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.

For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.

 1 The right to be informed 

You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.   

2. The right of access 

You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.   

3. The right to rectification 

You are entitled to have your information corrected if it’s inaccurate or incomplete.   

4. The right to erasure 

This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.   

5. The right to restrict processing 

You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.   

6. The right to data portability 

You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.   

7. The right to object to processing 

You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).   

8. The right to lodge a complaint 

You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).   

9. The right to withdraw consent

 If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.    

We usually act on requests and provide information free of charge, but may charge a
reasonable fee to cover our administrative costs of providing the information for:

• baseless or excessive/repeated requests, or
• further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon
as we can. Generally, this will be within one month from when we receive your
request but, if the request is going to take longer to deal with, we’ll come back to you
and let you know.

We take your privacy seriously and therefore may require you to prove your identity
before we can release any information. When submitting a request, someone from
our Privacy Team will be in touch regarding what types of ID are required.

How will we contact you?

We may contact you by phone, email or social media. If you prefer one contact means over another, please just let us know.

How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us here:

Privacy Team
Mill Street Consulting Limited
48 Crabapple Road
Tonbridge
TN9 1FT